Obtain This Pricing Information As a PDF
Pricing is without doubt one of the most essential elements in selecting any software program, particularly DMS (doc administration software program).
Some distributors present clear pricing info on their websites, whereas others want to present a specialised quote, as firms’ necessities for software program are likely to range.
We’ve developed this pricing information to element pricing sorts, further prices an organization wants to think about and pricing examples from well-liked DMS distributors.
What Is DMS?
Doc administration software program (DMS) is an digital answer devoted to storing, monitoring and archiving information. It has a number of advantages for firms, together with decreased expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS programs are workflow administration, collaboration, imaging/seize, metadata and model management.
DMS Pricing Fashions
DMS distributors use two well-liked pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.
Subscription plans – When the seller hosts the software program on its servers (also called Software program-as-a-Service), the corporate sometimes pays a month-to-month or annual subscription payment. That is helpful for firms that don’t need to host and preserve their information. The usual pricing construction is per consumer, monthly, and is often primarily based on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which might be primarily based on the variety of customers and the kinds of options which might be included in every plan.
Perpetual licensing – With perpetual licensing, the corporate hosts the info by itself servers, so it solely must pay for the software program upfront. It might pay a recurring value, sometimes yearly, for upkeep or help. Perpetual licensing is a horny choice for companies which might be involved with information safety or have advanced wants (e.g., giant organizations).
Open Supply Software program
Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their programs. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options could be a problem in some instances, because the firm bears the price of internet hosting the software program and there are restricted buyer help choices.
Extra Prices To Think about
Many providers are included within the unique subscription or licensing value. Nonetheless, some distributors might present different providers at further prices, so firms might want to take that into consideration.
Implementation – Costs of implementation providers range by vendor and might embrace entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., mission administration options or accounting programs).
Coaching – Some distributors might embrace fundamental coaching providers totally free, whereas others supply them at an extra value, particularly if the coaching is completed on the consumer’s web site.
Assist – Fundamental help (e.g., information base, e mail help) is usually included within the value. Nonetheless, some distributors supply non-obligatory superior help, akin to entry to a devoted customer support supervisor.
DMS Vendor Pricing
We’ve in contrast pricing for some well-liked DMS options. There are lots of distributors out there that don’t publicly present pricing particulars, so that you’ll have to contact them instantly for a quote.
Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per consumer, monthly. It has a 100 GB file storage capability, 2 GB file sharing capability and cellular system administration integration. The Enterprise tier prices $15 per consumer, monthly (requires a three-user minimal), and affords limitless storage, as much as 5 GB file sharing capability, the flexibility to handle bulk customers and the flexibility to save lots of as much as 50 variations of a file.
The Enterprise Plus tier is priced at $25 per consumer, monthly, and consists of as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full consumer exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per consumer, monthly and has as much as 50 GB file sharing capability and extra security measures, akin to password enforcement, restriction of offline entry and multifactor authentication.
Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help providers and entry to the Field Platform, Field Protect and Field Governance options. Please contact Field instantly for a quote.
Contentverse – This software program is accessible in two pricing packages: Skilled and Enterprise. Skilled prices $15 per consumer, monthly, and consists of cellular performance, superior search and crew collaboration. Enterprise is priced at $33 per consumer, monthly and boasts further options, akin to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller affords perpetual licenses. Please contact them for a quote.
Doc Locator – ColumbiaSoft affords two annual subscription pricing plans for Doc Locator: On-Premise ($41 per consumer, monthly) and Hosted $48 per consumer, monthly).
The instance pricing displays 15 or extra customers. ColumbiaSoft additionally offers 4 licensing choices: named consumer (single consumer), devoted desktop, concurrent desktop and concurrent net. Pricing for the choices is accessible by quote.
There are further charges for implementation and coaching providers. Please contact ColumbiaSoft instantly for these costs.
Dropbox Enterprise – Dropbox Enterprise has 4 plans (billed yearly). The Necessities plan is $18 monthly for a single consumer. It consists of 3 TB of storage and plenty of fundamental options. The Marketing strategy prices $20 per consumer, monthly for greater than three customers and consists of 9 TB of storage for your entire crew.
The Enterprise Plus plan accommodates 15 TB of storage at $26 per consumer, monthly. The Enterprise plan has customizable storage and variety of customers. That plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing put up.
Evernote Groups – Evernote Groups prices $24.99 per consumer, monthly ($20.83 per consumer, monthly if billed yearly) and requires a minimal of two customers. It consists of limitless collaboration areas and different Evernote options.
FileCenter – Corporations can select from three plans: Normal ($100), Professional ($200) and Professional Plus ($300). The Normal version consists of fundamental doc administration options, whereas the Professional version provides on e mail file sending, single-click conversions to PDFs and tech help. The Professional Plus offers extra further options, akin to automated web page cleanups and barcode help.
The pricing above displays a single license. For multilicense alternatives, please contact the seller for a value quote. The value consists of the primary 12 months of upkeep, however annual upkeep renewals value $25 (Normal), $50 (Professional) and $75 (Professional Plus).
Fluix – The Fluix Core plan is $30 per consumer, monthly, and requires a minimal of 10 customers. It consists of many options, akin to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix affords a spread of add-on options, akin to Energy Analytics ($10 per consumer, monthly) and Conditional Logic ($5 per consumer, monthly).
GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan prices $125 monthly and accommodates as much as three customers (extra will be added for an extra value). It consists of options, akin to limitless kinds/submissions/information storage, real-time collaboration, autofill with preexisting information, the flexibility to seize and add photographs, offline entry, one free demo kind, precedence tech help and a self-paced on-line onboarding program. GoCanvas affords analytics and integrations for an extra value.
The Elite plan prices $375 monthly and accommodates as much as seven customers (extra will be added for an extra value). It consists of all the options of the Important plan, plus buyer going through kinds, analytics, integrations, API, single sign-on, two free demo kinds and a devoted buyer onboarding program.
Google Drive – Google Drive is free for particular person use. Nonetheless, enterprise can select from Google Workspace’s 4 pricing plans that embrace Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per consumer, monthly for as much as 30 GB of storage, video conferencing, and cellphone, e mail and on-line help. The Enterprise Normal plan is priced at $12 per consumer, monthly for as much as 2 TB of storage, video recording and as much as 150 contributors in video conferences. The Enterprise Plus plan prices $18 per consumer, monthly for as much as 5 TB of storage, attendance monitoring and as much as 250 contributors in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is accessible by quote solely, and consists of further options, akin to enhanced help, limitless storage, noise cancellation and in-domain dwell streaming inside conferences and enterprise endpoint administration.
PaperPort – Kofax affords two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing just isn’t accessible publicly. Please contract Kofax for a quote.
pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and consists of all of pCloud’s options, akin to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and consists of 2 TB of storage. pCloud affords a lifetime subscription the place customers pays a one-time payment of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.
Pricing for pCloud Enterprise begins at $9.99 per consumer, monthly (month-to-month) or $7.99 per consumer, monthly (yearly). Please contact their gross sales crew to study extra.
Zoho WorkDrive – Zoho WorkDrive has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per consumer, monthly, has a 1 GB file add restrict and storage begins at 1 TB per crew for as much as 10 customers. It consists of many options, akin to crew folders, granular entry controls, the Zoho Workplace Suite, cellular entry, desktop sync, common content material search, an admin dashboard and comply with updates.
The Group plan prices $4.50 per consumer, monthly, has a 5 GB file add restrict and storage begins at 3 TB per crew for as much as 10 customers. It consists of all the options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.
The Marketing strategy prices $9 per consumer, monthly, has a 50 GB file add restrict and storage begins at 5 TB per crew for as much as 10 customers. It consists of all the options of the Group plan, plus customized branding, crew folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.
Backside Line
The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with totally different tiers that supply particular options. For firms, the secret is to determine what number of customers will entry the software program, what options are needed versus good to have and the way the software program might be applied (cloud versus on-premise). It’s additionally essential to think about any further charges for implementation, coaching or help.
Should you’re in search of extra info on doc administration software program or need to examine totally different distributors, we’ve reviewed greater than 25 options.
Obtain This Pricing Information As a PDF
